Secretary Vacancy:smart design

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Job description:

A high-tech development company working in the field of Power Control Panels, Distribution Panels and Electronic Systems Design & Manufacturing is looking for the following:

General Purpose:
Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Main Job Tasks and Responsibilities:
•        Prepare and manage correspondence, reports and documents.
•        Implement and maintain office systems.
•        Arrange and confirm appointments.
•        Handle incoming mail and other material.
•        Set up and maintain filing systems & work procedures.
•        Communicate verbally and in writing to answer inquiries and provide information.
•        Coordinate the flow of information both internally and externally.
•        Operate office equipment.
•        Collect, maintain and send employee files for insurance and work permits purposes and ensure they are in good and updated condition according to company’s policies & labor law.
•        Create, post and follow up vacancies in newspapers, magazines, and specialized websites.

Education and Experience:
•        Relevant training or qualification.
•        Knowledge and experience of relevant software applications – spreadsheets & word processing.
•        Knowledge of administrative and clerical procedures.
•        Knowledge of business principles.
•        Proficient in spelling, punctuation, grammar and other English language skills.
•        Proven experience of producing correspondence and documents.
•        Proven experience in information and communication management.

Key Competencies:
•        Attention to details.
•        Confidentiality.
•        Planning and organizing, time management.
•        Self motivation & reliability.
•        Stress tolerance.
•        1-3 years of relevant experience.

Skills:

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